Most commonly requested is a level 4 DESADV message. This means that the packing slip includes SSCC (Serial Shipping Container Code) information. SSCCs are codes which uniquely identify pallets and other shipping containers on a global scale. They are part of the GS1 logistic labels (SSCC labels) that are attached to the pallets in the shipment.
At which moment should the shipping note be sent?
The time to send the packing slip / DESADV message is after the goods have been readied for shipment and the pallets have been labelled. The pallets with SSCC labels (GS1 logistic labels) should already have been loaded into the truck.
The official moment to send out the EDI message is after the truck has closed. In practice it’s sometimes sent a bit earlier, but make sure you never send it before the goods are readied to ensure it contains the correct data.
Who should send out the shipping note?
The shipping note can be sent by you, but it’s also possible that a third party does this for you. An example would be your transportation partner, or your warehouse management partner, one of them could handle sending the DESADV message to your trading partners.
In our EDI platform it’s possible to add users with the role ‘operator’. The operator role allows the user to only generate SSCC labels and create/send DESADV messages, whereas an ‘administrator’ can manage master data such a products and locations (trading partners) as well. You can set whether DESADV messages are possible per trading partner.